Liability insurance is required to be part of the Annual Meat Conference, and the Meat Institute is providing it, at no additional charge, for each exhibitor to save you time and money. A copy of the certificate of insurance will be emailed to each exhibitor by Rainprotection prior to the show. Catering requires additional liability insurance coverage for food sampling and exhibitors are required to source and provide that insurance on their own. Exhibitors may purchase food sampling insurance through Rainprotection or another provider.
Food Sampling Requirements
All meat or poultry processing companies exhibiting at AMC MUST serve samples of their product during the exhibit hours, Tuesday, March 3, 11:45 am – 5:00 pm. Seasoning, ingredient, and/or technology exhibitors do not have to serve food, however, are welcome to. The Gaylord National Resort is the official and exclusive caterer for the event. Review food sampling, shipping, storage and delivery procedures right away, which includes what you are permitted to do in your booth, ordering information, required forms and more. The required food sampling forms must be submitted to the Gaylord National by January 15, 2026.
Manage Your Online Directory Listing and More on the Exhibitor Dashboard
The Online Directory is THE place attendees go to see who is exhibiting and learn more about their products and services. Log in to the Exhibitor Dashboard to:
Pay for your Exhibit Space and download your invoice
Access the Exhibitor Service Kit (available in early December)
Update your company profile for the website and mobile app
The Primary Contact will receive an email this week to access the Exhibitor Dashboard and will create their own password. For any Exhibitor Dashboard access issues, please contact help@mapyourshow.com. If other team members need to have access, the primary contact may add them once logged in by clicking on “Users” from the menu on the left-hand side of the page.
Housing
AMC exhibitors may book their hotel reservations at the Gaylord National Resort and Convention Center at a discounted nightly rate of $285 USD. You can book up to 10 rooms at a time online. To book more than 10 rooms, email events@meatinstitute.org to set up a group or if you have any questions.
Room Block Cut Off: February 13, 2026.
We expect the hotel to sell out before the cut-off date. Be sure to secure your hotel reservations early!
SCAM ALERT!
FMI/Meat Institute has received several reports of third-party hotel scammers targeting our exhibitors and attendees. These hotel booking scammers have no affiliation with FMI, the Meat Institute, or the Annual Meat Conference. Any company requiring full prepayment should be viewed with extreme suspicion. If you are solicited by any group other than FMI/Meat Institute or the Gaylord National Resort and Convention Center for AMC, please contact events@meatinstitute.org.
Meeting Rooms
Private meeting space is available for purchase during AMC in the Chesapeake rooms immediately above the main event area.
This space is available:
Sunday, March 1 between 8:00 am – 5:00 pm
Monday, March 2 between 8:00 am – 5:00 pm
Tuesday, March 3 between 8:00 am – 11:30 am
Wednesday, March 4 between 8:00 am – 11:00 am
If access is needed outside of the standard times, submit a proposed schedule to nvetsch@meatinstitute.org.
Once meeting space requests are approved the AMC team will place you in direct contact with the hotel for set up, AV, and Food and Beverage coordination.
Space is limited so make sure to book as soon as possible. You may purchase two half-days for a full day. Log in to the Exhibitor Dashboard and click on the “Purchase Meeting Space” button under the Meeting Rooms section.
Join us for an Exhibitor Webinar on Tuesday, January 13 at 2:00 pm EST! We’ll be sharing tips and tools to make your planning easier and help you get the most out of your participation! Learn all the must-know information for food sampling and shipping, key deadlines and requirements, marketing opportunities and more, and get answers to your questions. Click here to register.
Questions?
The Meat Institute has partnered with Tradeshow Logic to support exhibitors. Don’t hesitate to reach out to us with any questions at:
